When you receive a payment for a reservation on your system, you can also charge extra amounts or fees that will be accounted to the total amount of the reservation.
To audit all these extra amounts, we recommend linking each component of the reservation to a Chart of Accounts accounting position, so it'll be possible to filter each item of the reservation on the [Accounts Statement] screen.
Linking the components of the reservation to an accounting position
Additional fees are examples of items that can be included on the total amount of the reservation, such as cleaning fee, service fee, extra charge for arrivals and departures out of standard hours and extra services. When creating these fees, you should indicate to which accounting position each account will be linked.
Accounts | Summary | Details |
| Cleaning fee | When setting up the cleaning fee on [Catalog > Auxiliaries > Fee Manager], indicate on the [Accounting > Type] field which item of the Chart of Accounts you will link this account. |  |
| Service fee | Also on the [Accounting > Type] field. |  |
| Fee for check-in in advance and late checkout | Link on [Settings > Reservations Settings > Arrivals and Departures > Accounting Relation]. |  |
| Extra service | Access [Catalog > Auxiliaries > Extra Services], and link on the [Select the Category > Type] field. |  |
Analyzing the components of a reservation on the [Accounts Statements] screen
After linking the accounts to the accounting positions, access the [Finance > Chart of Accounts] menu to filter the results for each specific item of the reservation.
By clicking on [Details], you can see the information of the transaction. The system indicates is the main one, that is, according to the payment of the reservation that includes all the extra components.
On the [Accounts Statement] screen, the indicated amount will always relate to the accounting item. However, when accessing the transaction details, the system will show the full amount of the main transaction.